Data Requests

Aggregate Data

Aggregate data are available via GOSA's annual Report Card. These data show state-, district-, and school-level totals for various metrics, and separates the data by student subgroups (i.e. gender race/ethnicity), where applicable.

Data may be accessed online here, or files may be downloaded in .csv format for offline use. Please review these data first to ensure that the data you are requesting are not already available.To request data not available via the Report Card or data prior to the 2010-2011 academic year, please submit a request to GOSA using the Data Request Web Form link below.

Links for Aggregate Data

GOSA's Report Card

Downloadable Data Files

Data Request Web Form (to request data prior to the 2010-2011 academic year)

 

Individual-Level Data for Academic Research

GA•AWARDS, or Georgia’s Academic and Workforce Analysis and Research Data System, is the state’s Pre-K through workforce (P20W) longitudinal data system.  GA•AWARDS contains data provided by the following state agencies:

  • Department of Early Care and Learning (DECAL)
  • Georgia Department of Education (GaDOE)
  • State Charter Schools Commission (SCSC)
  • Georgia Student Finance Commission (GSFC)
  • Professional Standards Commission (PSC)
  • Technical College System of Georgia (TCSG)
  • University System of Georgia (USG)
  • Georgia Independent College Association (GICA)
  • Governor’s Office of Student Achievement (GOSA)
    • Data from College Board, ACT, and National Student Clearinghouse
  • Georgia Department of Labor (GDOL)

GA•AWARDS uses defined rules and trust values to assign a unique identifier to track students across agencies and across time.  All personally identifiable information (PII) is removed immediately after the unique ID is applied.

Overview of Available GA•AWARDS Data

For more detailed information, consult the Data Dictionary.

  • Pre-K participation and number of months attended
  • K-12 and postsecondary student characteristics
    • Demographics and classifications
    • Course-taking (enrollment, course information, grades)
    • HOPE eligibility and award
    • Diplomas, certifications, and degrees
    • Applicable state assessments
    • Applicable national assessments (SAT, ACT, AP)
  • K-12 educators
    • Demographics
    • Credentials and assessments
    • Length of service
  • Unemployment data (industry type, quarterly wages)
Eligibility to Apply for Individual-Level Data

For any research request, the lead researcher must be affiliated with a Georgia higher education institution. Researchers from institutions outside of Georgia must partner with at least one eligible Georgia researcher to serve as the principal investigator for the request. Requests require a rigorous application process in order to protect student privacy and the integrity of data usage. It is not available for dissertations and theses. Please do not submit an application if you do not meet the eligibility requirements. Requests that align with GA•AWARDS Research Questions or the state strategic goals will receive priority.  However, all requests will be considered. If you are unsure whether you meet the requirement, please email GAAWARDS.support@georgia.gov.

GA•AWARDS combines data from multiple sources to provide a longitudinal view of student performance, and is therefore only appropriate when requesting data spanning more than a single agency. Requests that involve data from a single agency will be redirected to the appropriate agency’s data request process.

It is highly recommended that any researchers wishing to request GA•AWARDS data become familiar with application requirements and the data available before making a request.   Links to further information on available data and the process to request these data are found below.

General Information Description
Researcher’s Guide

A document designed for researchers providing comprehensive information on the GA•AWARDS research request processes and guidelines.

Data Element Dictionary

Downloadable MS Excel file containing data elements housed within the GA•AWARDS database that are available for research requests.

Submission Deadlines

List of dates the Executive Research Committee will meet to review GA•AWARDS research requests and submission deadlines for applications in order to be considered.

 

Application Materials Description

GA•AWARDS Online Application

(Please review the printable version of application before filling out online application).

Link to the online research request application hosted by Formsite.

GA•AWARDS Application - MS Word Version

Downloadable text version of the GA•AWARDS External Research Request application.

Element Justification Template

Document used to request specific GA•AWARDS data elements for a research proposal. Must be uploaded with all application submissions.

Confidentiality and Data Usage Agreement

A copy of the usage agreement required to access GA•AWARDS data. The agreement must be signed and uploaded with all application submissions.

Certification of Data Destruction

Affidavit certifying that any and all data transmitted to a designated researcher(s) have been destroyed according to GA•AWARDS requirements.

GA•AWARDS Research Questions

Questions approved by GA•AWARDS for data use and analysis purposes.

 

Review Materials (to be used by GOSA staff and GA•AWARDS Executive Researcher Committee during the review process)

Description
Feasibility Review Rubric

A copy of the evaluation rubric used to assess the feasibility of external research requests.

Security Review Rubric

A copy of the evaluation rubric used to assess security of the data environment in which GA•AWARDS data will be stored.

Substantive Review Rubric

A copy of the evaluation rubric used to assess research purpose and methodology of external research requests.