According to GaDOE’s Student Record Data Collection Element Detail, retained indicates whether the student was retained in the same grade level at the end of this school year. All students must be coded ‘Y’ or ‘N’ at the end of the regular school year. Do not include summer school. Withdrawn students cannot be marked retained. An error will be generated if a student is marked RETAINED= ‘Y’ and a WITHDRAWAL CODE is entered.
In addition, students that do not meet grade level performance standards as provided in the State Board of Education rule on Promotion, Placement, and Retention (160-4-2-.11) should be marked as retained. Students that complete the criteria for promotion during the summer may be reported as promoted in FTE cycle 1.