Withdrawal Code Verification Audit

Withdrawal Code Verification Audit

2021 Withdrawal Verification Code Audit Results (Sept. 2022)

2020 Withdrawal Code Audit (Sep. 2021)

Withdrawal Code Verification Process Overview  (Feb. 2021)

State Board of Education Rule 160-5-1-.28 Student Enrollment and Withdrawal requires all Georgia local education agencies (LEAs) to document reasons for all student withdrawals from Georgia public schools. The Governor’s Office of Student Achievement (GOSA) reports LEAs that do not comply with this requirement to the State Board of Education. The withdrawal code verification audit seeks to gain additional information and documentation (where required) to ensure LEAs are complying with State Board of Education Rule 160-5-1-.28. More specifically, the audit has the following goals: 

• Verify the accuracy of LEA-reported withdrawal codes (codes C, D, H, J, K, N, X, 2, 3, 5);
• Ensure school systems follow GaDOE requirements for data training, reporting, and storage;
• Aid school systems in detecting and correcting errors in data reported to GaDOE;
• Ensure accuracy of graduation rate, and
• Provide additional support to school systems and schools in refining and improving data reporting and storage practices.

The withdrawal code verification audit reviews withdrawal codes reported to GaDOE for grades nine through twelve. The audit focuses on schools that meet certain thresholds of withdrawals dependent on cohort size. In addition, some schools will be selected at random for inquiry each year. Errors in withdrawal code reporting may result in inaccurate graduation rates, which affects the perception of school performance and the College and Career Ready Performance Index (CCRPI). The audit has three phases, as outlined in the remainder of the downloadable document link above: 

Phase 1: Data Review and School Determination

Phase 2: Notification, Inquiry Report, Review, and Response

Phase 3: Investigation and Closeout